League Bylaws

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This league shall be incorporated as Central Keystone Football & Cheer League, hereinafter referred to as the “Local League.”

The registered office of the Local League shall be the address of the current president, with changes needing filed accordingly to the Pennsylvania Department of State Corporation Bureau.

The fiscal year of the Local League shall begin January 1st and end December 31st of the same year.

The purpose of this Local League shall be those set forth in the Local League Articles of Incorporation filed with the Pennsylvania Department of State Corporation Bureau, including the limitations restricting the operations and activities of the Local League also set forth in the Articles of Incorporation.

League: The Local League shall be the parent organization with subordinate Chartered Association being equal in their representation within the Local League, each having three (3) Appointed Members on the Board of Directors. The league shall administer and manage all matters and activities pertaining directly to the Local League as decided and directed by the Board of Directors of the Local League. 

Chartered Association: Chartered Associations are the subordinate organizations which form the Local League and shall abide by the Local League’s Articles of Incorporation, Bylaws, and Rules & Regulations. Chartered Associations are the subordinate organizations within the Local League that sponsor and administer one or more teams, raising money, buying equipment, recruiting coaches, securing and maintaining fields, etc. for the teams they sponsor and administer. 1. All associations shall be required to pay a set fee to the league to cover expenses, such as the end-of-season activities. This fee may be offset with a league-offered fundraiser if the association so chooses. (adopted 2012) 2. All association’s home location of practice/game fields wishing to start/join the league must not be within a ten (10) mile radius of any existing association’s practice/game field. (adopted 2012) 3. All associations wishing to join the league must be voted and approved by a majority of the Board of Directors present at a regular scheduled meeting, with the proper notification as to the vote taking place, for a one year probationary period which they can participate in all meetings, stating their opinions on any matters, but will not have the voting privilege of three (3) Appointed Members. Upon completion of the one-year probationary period they must then be voted and approved by a majority of all Board of Directors present at a regular scheduled meeting, with the proper notification as to the vote taking place, to become a Chartered Association of the Central Keystone Football & Cheer League giving them the voting privilege of three (3) Appointed Members. (adopted 2012) 4. All chartered associations of this league are required to provide a copy of their association’s Bylaws to the league and must also submit any changes to those Bylaws within 30 days of the change. (adopted 2012)

Section 1: There shall be three (3) classes of Members: Player Members, Appointed Members, and Regular Members. 

Section 2: A Player Member is any boy or girl meeting the requirements set forth in the Rules and Regulations and who resides within the boundaries of the Local League. A Player Member is eligible for participation but shall have no duties, obligations, voting privileges, or rights in the management or in the property of the Local League. 

Section 3 An Appointed Member is any person, 21 years of age or older and is appointed by an association chartered with the Local League. Each association chartered with the Local League shall appoint three (3) Appointed Members which shall be known as the Board of Directors of the Local League. An Appointed Member shall have the duty and obligation of attending league meetings, have full voting privileges in the management of the Local League, but shall have no rights in the property of the Local League. 

Section 4 A Regular Member is any person, 18 years of age or older, who is actively interested in furthering the concept and purpose of the Local League. A Regular Member shall have no duties, obligations, voting privileges, or rights in the management or in the property of the Local League. 

Section 5 No Member shall be required to be affiliated with another organization or group to qualify as members of this Local League. No Members shall be actively engaged in the promotion and/or operation of any other football program.

A reasonable participation fee may be assessed as an obligation to assure the operational continuity of the Local League. However, at no time shall payment of any fee be a prerequisite for participation in any aspect of the Local League.

Section 1 The Board of Directors is composed of the three (3) Appointed Members from each association chartered with the Local League and how these Appointed Members are appointed is the decision of each chartered association individually, as well as the length of the term. However, it is advised that an association chooses Appointed Members that they feel will best represent the views and opinions of the Chartered Association and who are responsible persons that will attend board meetings regularly, preferably one parent, one coach, and one officer to cover the diversity of how they view things from that groups perspective. The chartered associations must in writing notify the Local League each year, no later than December 31st, who their three (3) Appointed Members are for the following season and all the necessary contact information for them. 

Section 2 Appointed Members/Board of Directors are requested to attend all meetings but are not mandated from the Local League. 

Section 3 If a Chartered Association would like to request the change of an Appointed Member/Board of Directors representing their association for justifiable reasons they would need to present their request to the Board of Directors for a majority vote of approval. 

Section 4 An Appointed Member/Board of Director cannot hold an officer’s position on the Executive Board at the same time because officers do not have voting privileges, whereas Board of Directors do.

Section 1 The Board of Directors of the Local League shall be vested with the voting power and management of the business and affairs of this Local League under the management and supervision of the elected officers of the Executive Board. Therefore, the most important duty of the Board of Directors is to be a responsible member who takes an active interest in all matters put before the board and to attend all meetings in order to represent their individual associations. 

Section 2 The Board of Directors are responsible for reviewing, granting, suspending or revoking the privileges and conditions of the association’s charter. 

Section 3 The Board of Directors shall vote on the following officers of the Executive Board to perform the managerial duties of the Local League; President, Vice President, Administrator, Treasurer, and Commissioners.

Section 1 Officers do not have the privilege of vote. Therefore, no officer can hold the position of an officer and as a member of the Board of Director at the same time because members of the Board of Directors do have the privilege of vote. 

Section 2 Officer positions will rotate as to the position of President, Administrator, and Commissioner being voted upon and taking office starting in 2012, even years, and the position of Vice President and Treasurer being voted upon and taking office starting in 2013, odd years. 

Section 3 Nominations to have a name placed on the ballot for said offices shall be opened starting August 1st with all nominations ending October 31st. All nominations must be 21 years of age or older and must be submitted to the Local League Board of Directors by a chartered association. It is recommended that all chartered associations submit at least one person for each officer’s position but it is neither required nor mandated. All submissions of nominations must be completed on the Local Leagues questionnaire/nomination form and all Board of Directors shall have full access to examine and evaluate them before the actual voting. 

Section 4 The voting for officers shall take place at the last regular scheduled meeting of the year in November; with new officers assuming their responsibilities as of January 1st of the following year. All chartered associations, officers, and Board of Directors must be notified at least one week before the election is held as to the purpose, election of officers, as well as the date, time and location of the meeting even though it is a regular scheduled meeting so as to be sure everyone is aware of the importance of the meeting. This meeting may not be postponed or rescheduled for any reason other than natural disasters or poor weather conditions otherwise it is mandated that a new election date be set to allow for nominations as to all officer positions, with no previous offices being permitted to have their names placed on the ballot. 

Section 5 The terms of office are for two years. The only exception to this is the organizational period, the forming of the league, and if for some reason the month of elections would be changed, which would mandate all officer positions must be changed. In those stated conditions both the Vice President and Treasurer’s term of office would be for three years in order to put the elections of officers back to a rotating cycle. 

Section 6 Officers are required to attend all meetings; however, if they miss more than three meetings the Board of Directors can vote to have the officer removed for lack of duty from the office and appoint a substitution to complete the term or hold a special election in order to fill the position for the remaining term. 

Section 7 If at any point and for any reason an elected officer resigns and can no longer fulfill their duties the Board of Directors may appoint a substitution to complete the term or hold a special election in order to fill the position for the remaining term.

Section 1 President: The president shall preside over all meetings. The president will be responsible for conducting and coordinating the affairs of the League and be responsible for overseeing that all rules, regulations and policies of the league are strictly followed. Upon approval of the Board of Directors for each matter, the president may have the power to execute for and in the name of the league contracts and leases. 

Section 2 Vice President: The duties of the vice president will be to fill in for the absence of the president when he cannot fulfill his duties or helping the president when needed. When doing so he has the same duties and responsibilities as listed for the president. 

Section 3 Administrator: The administrator manages the league’s official site and social media pages, manages all online processes and ensures that league rosters are maintained through AYF, assigns administrative rights to league volunteers and teams, ensures that league news and scores are updated on a regular basis, collects, posts and distributes important information on league activities to league members, serves as primary contact person for AYF, maintains a register of members and directors, records the minutes of meetings, is responsible for sending out notice of meetings and maintains a record of league’s activities. 

Section 4 Treasurer: The treasurer shall receive all moneys to deposit and the disbursement of all moneys necessary for the functioning of the Local League. All checks will require two (2) signatures of authorization that are on file with the financial institution of the Local League and approval from the membership for all amounts over $100 that have not been approved as a functional expense. Authorized signatures will be all officers and any member decided upon by the Board of Directors. The treasurer will keep records of all deposits, receipts and disbursement, and provide a monthly report for meetings. Records must be readily available at all time for inspection. An audit will be conducted at the end of each year by a committee of all league officers and four members, Appointed or Regular Members determined by the Board of Directors of the Local League. 

Section 5 Commissioner: The commissioner has the duties of coordinating between coaches, referees, and the league. The football commissioner has the responsibility of supervising weigh-ins and handling the scheduling of games. 

Section 6 Player Agent: The player agent is responsible for the coordination, supervision and administration of eligibility, development and safety for players as outlined by the Central Keystone Football & Cheer League. Duties include management of league waiver process, regulate all player safety measures, assist with checking birth records, weights and eligibility of players, assist in the registration activities for all players and investigate future development opportunities for players. 

Section 7 Scholastic Director: The Scholastic Director is responsible for the coordination, supervision, and administration of all scholastic activities for all participants in the league. Duties include the Central Keystone Football & Cheer League scholarship program and working to promote the league and its services.

Section 1 Monthly meetings will be held starting in February and continuing through November, leaving January as a meeting for the new officers. The officers of each association chartered with the league and all Board of Directors will be notified as to the date, time, and location of the first meeting in February, giving at least a two week notice of this first meeting. Thereafter, the next meeting date should be set and announced before leaving the present meeting and should be set around the same time each month. Any Regular Member that wants to be notified personally about the first meeting of the year should contact the administrator of the Local League with their personal contact information no later than January 31st of that year; otherwise it is the responsibility of the association to notify all regular members of the said meeting. 

Section 2 Special meetings may be held but a one week notice must be given to all officers of each association and all Board of Directors of the date, time, location, and purpose of the meeting. Any Regular Member that wants to be notified personally about special meetings should contact the administrator of the Local League with their personal contact information; otherwise it is the responsibility of the association to notify all regular members of the said meeting. 

Section 3 Notification of meetings will only be to all officers of each chartered association and it’s Appointed Members/Board of Directors unless a regular member has notified the administrator of the Local League that they too wish notification; otherwise it is the responsibility of the officers of each chartered association to notify its regular members. Notice of meetings will be by personal email. Personal phone notification will only be for those not having internet access and this will be the responsibility of the individual association to forward on from the personal email notification they received from the Local League. (A special note is to be placed on the administrator of the Local League’s records stating which member of an association has the responsibility of the personal phone notification to any of its members not having internet access and wishing or requiring notification of meetings.) 

Section 4 Roberts Rules of Order shall govern the proceedings of all meetings.

Section 1 There will be two types of voting; procedural voting and session voting. 

Section 2 Procedural voting will be when an issue is brought before the board at a meeting for discussion and not voted upon until a future designated meeting, leaving members the time to take the issue back to their affiliated associations to seek their opinions before placing a vote on the issue and allowing all Board of Directors an advance notice of the aforementioned voting. Procedural voting will take place as to any issues concerning the Local League Constitution, the Local League Rules and Regulations, and issues voted on at a session voting to be deemed a procedural voting issue. Notice must be given to all associations, officers, and Board of Directors as to the matter being voted upon, with the date, time and location of the meeting, even if it is set for a regular scheduled meeting, and with that proper notice being given the procedural vote will take place with a majority vote of all Board of Directors present at the said meeting constituting the passing of the matter being voted upon. 

Section 3 Session voting will be when an issue is brought before the board at a meeting and voted upon at the same meeting. This type of voting will be for all issues in which decisions must be made in a timely manner to keep the daily operating of the league functioning. At no time can an issue concerning the Local League Constitution or the Local League Rules and Regulations be voted on at a session vote, but must always be a procedural vote. If a rare, special situation would arise that a session vote would be needed as to the Rules and Regulations; it would only be as a temporary vote until a procedural vote can take place, with the procedural vote taking precedence over the session vote. A majority vote of the Board of Directors present at a meeting constitutes the passing of the matter being voted upon with a session vote. 

Section 4 No proxy or absentee votes shall be accepted or counted in either type of voting; only those who are physically present can place their vote. 

Section 5 Upon a tie vote the current president will have a one-time voting privilege to break the tie.

These Bylaws may be altered, amended or repealed and new Bylaws may be adopted by a majority vote of the Board of Directors, requiring two-third being present, of the Local League at a regular scheduled meeting of the Local League, or at a special meeting called and announced one week prior as to the date, time, location, and purpose of considering amendments. If voted on at a regular scheduled meeting all Board of Director must be informed that an amendment is being considered and what meeting this will take place.